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01-05-2019, 09:36 PM
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#1
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Just another guy
Join Date: Jan 10, 2010
Location: Fort Worth
Posts: 9,685
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Any IT guys here?
My two assistants and I share files via email and flash drives. I'm looking for a networking solution.
While we have a company that does our IT work for us, I do not have any money in the budget for the purchase and installation of a server.
I'm thinking there must be a cloud-based solution, but my searches are proving fruitless because of techno-babble and marketing speak on the websites I've found.
What I am envisioning is a cloud-based solution that functions just like a local server would: A mapped drive letter, and a directory structure. One of us opens a file and works on it, then resaves it. While we're working on it, it can be opened by someone else but not modified.
We do have a free Dropbox, but, as far as I've been able to determine, you have to download a file, work on it locally, then upload it again. That's a hassle I wish to avoid.
Does anyone have any suggestions?
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01-05-2019, 09:53 PM
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#2
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Upgraded Male Account
Join Date: Oct 22, 2012
Location: Dallas/Fort Worth, Texas
Posts: 1,776
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Quote:
Originally Posted by Sir Lancehernot
What I am envisioning is a cloud-based solution that functions just like a local server would: A mapped drive letter, and a directory structure. One of us opens a file and works on it, then resaves it. While we're working on it, it can be opened by someone else but not modified.
We do have a free Dropbox, but, as far as I've been able to determine, you have to download a file, work on it locally, then upload it again. That's a hassle I wish to avoid.
Does anyone have any suggestions?
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Dropbox works exactly like you describe in your first paragraph. Each member of the group will have their own account and you can create a shared folder. Dropbox will keep that folder synchronized, just like a networked folder on a local server. That folder will just look like any other folder on your computer. If two people open the same file, Dropbox will warn both users. It's almost idiot proof.
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| 2 users liked this post
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01-05-2019, 10:10 PM
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#3
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Valued Poster
Join Date: Mar 22, 2013
Location: here
Posts: 4,213
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Not an it guy but have you looked at WebDAV or webdrive
Never used it but might be what you are looking for.
Yeah. You can setup Dropbox to be like a drive folder.
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| 1 user liked this post
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01-05-2019, 10:29 PM
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#4
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Valued Poster
Join Date: Jan 18, 2010
Location: Dallas
Posts: 2,362
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The are more cloud based solutions for that than you can shake a stick at. Probably some free ones. Some not mentioned
Google Docs / google drive,
One Drive
LogMeIn
Box
Https://financesonline.com/top-10-file-sharing-services/
Fist hit from first search
depends what you need do you collaborate on files? Size of files?
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| 1 user liked this post
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01-05-2019, 11:12 PM
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#5
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Just another guy
Join Date: Jan 10, 2010
Location: Fort Worth
Posts: 9,685
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It's really basic stuff, just making sure that we all have access to files containing current client information, and the latest versions of forms and small spreadsheets that we use. Currently, I email new versions to my staff, saying, "Here, use this one."
I just realized in my drunken stupor that we could probably use our current Dropbox to share receipts between the person who scanned them in and the person who's entering the onformation from them.
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01-06-2019, 12:39 AM
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#6
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Premium Access
Join Date: Aug 18, 2013
Location: Dallas
Posts: 1,784
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Honestly you just described office365
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| 2 users liked this post
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01-06-2019, 07:09 AM
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#7
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Lifetime Premium Access
Join Date: Jun 2, 2011
Location: Midcities
Posts: 183
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Google docs is your best free/cheap solution https://docs.google.com/ you can do live editing with multiple people and it tracks changes/version control. If you are open to a paid solution (or already have Office365) you can use that as well.
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| 2 users liked this post
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01-06-2019, 09:28 AM
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#8
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Professional Tush Hog.
Join Date: Mar 27, 2009
Location: Here and there.
Posts: 8,958
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Office 365 and some basic Exchange Server hosting sounds like what you need. Easy and inexpensive.
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| 1 user liked this post
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01-06-2019, 12:26 PM
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#9
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Valued Poster
Join Date: Mar 3, 2018
Location: dallas
Posts: 378
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If you are worried about security then you probably can't go wrong with using either Office or Google.
If you are already using Microsoft Office Suite then it will be easier to go with OffIce 365.
There are small formatting issues that become a pain in the ass when converting files from Microsoft to Google or Apple software equivalents.
https://www.tomshardware.com/reviews...ison,5834.html
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01-06-2019, 12:37 PM
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#10
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Premium Access
Join Date: Apr 21, 2010
Location: DFW
Posts: 2,052
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Since you already have Dropbox, it's hard to see why that isn't your solution. I use it all the time to keep things in sync between my desktop and laptop machines. As soon as you save a file to the local folder it gets automatically uploaded (if you're online), then it gets automatically downloaded to the other machine(s) (if they are online) to keep them up-to-date. Isn't that what you're asking for? There is a size limit to the free account, so it depends on how much data you need to share. You might need to spend a little for extra storage.
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01-06-2019, 03:42 PM
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#11
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Upgraded Male Account
Join Date: Oct 22, 2012
Location: Dallas/Fort Worth, Texas
Posts: 1,776
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Quote:
Originally Posted by AT6Texan
The are more cloud based solutions for that than you can shake a stick at. Probably some free ones. Some not mentioned
Google Docs / google drive,
One Drive
LogMeIn
Box
Https://financesonline.com/top-10-file-sharing-services/
Fist hit from first search
depends what you need do you collaborate on files? Size of files?
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Quote:
Originally Posted by 7aurelius
Honestly you just described office365
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Quote:
Originally Posted by billw1032
Since you already have Dropbox, it's hard to see why that isn't your solution.
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Yeah, actually, all of the file sharing services are exactly what he described. I just figured that since they're already using Dropbox, that setting up a shared folder is the easiest for them.
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| 2 users liked this post
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01-07-2019, 04:23 PM
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#12
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Edge Toy
Join Date: Aug 12, 2009
Location: DFW
Posts: 6,338
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Quote:
Originally Posted by badbottom
Google docs is your best free/cheap solution https://docs.google.com/ you can do live editing with multiple people and it tracks changes/version control. If you are open to a paid solution (or already have Office365) you can use that as well.
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Google is notorious for mining your data and sharing it with people / firms who do pay. I'm sure they're not the only one. If that's the route you choose, get some encryption software and don't put anything on the cloud that isn't encrypted first. Take a look at Folder Lock - $40 and easy to use.
If it's "free" - then YOU are the product.
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01-15-2019, 11:24 AM
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#13
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Registered Member
Join Date: Nov 14, 2017
Location: Dallas
Posts: 5
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Use amazon web services. Register an account under free tier and use simple storage service aka S3. It’s free for first one year and then based on your usage
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